Most gym software is generic and rented, with someone else's app in your members' hands. Heartbody builds you a bespoke member app, owner dashboard and staff system, in your brand and shaped around how your gym actually runs.
Your app, your name Your data stays yours UK built & hosted
One size fits all
vs
Built as yours
Your brand, your members
Built around your gym
Published in your name
UK company, UK data
Sound familiar?
The signs your gym has outgrown rented software.
Spreadsheets, a white-label app and a handful of tools that do not talk to each other. The signs are usually obvious once you see them.
Hours a week lost to admin
One size, fits no one
Built for every gym, so it suits none. You end up bending your gym around the tool, instead of the tool fitting your gym.
Their app, not yours
Members open a generic app with someone else's name on it, stuffed with features built for every gym but yours. Some marketplaces even push your members to rivals.
Five apps that don't talk
Classes in one, payments in another, chat somewhere else. No single source of truth, so you are the glue holding it together.
It breaks, you wait
One fault and everything stops. You are stuck in a faceless queue with no say in what gets fixed, or when.
What you get
One platform, built around your gym.
Not a template with your logo on it. Built to fit how you run, lean, with only the parts you need. Add more whenever you want.
Member app · the flagship
An app your members actually want to open.
Clean, fast and in your name, on the App Store and Google Play. Booking, memberships, schedules and check-in in one place. They never see ours.
Your brand, your colours, your name
Book a class in a couple of taps
Memberships, passes and check-in built in
Owner dashboard + staff portal
Run the whole business from one clear screen.
Revenue, members, classes and reporting at a glance from your laptop. Your team get their own simple operations site for check-ins and schedules.
The numbers that matter, no clutter
A separate, simple portal for staff
Clear reporting, no spreadsheets
Manage on the go
Run the whole gym from your pocket.
An owner app for your phone alongside the full dashboard on your laptop. Leads, bookings, members and takings at a glance, with memberships and billing handled for you so there is less chasing.
Box gym, boutique studio, yoga, combat or coaching. We shape the platform around your timetable, your memberships and your members, not the other way round.
Why bespoke beats generic
Generic software costs more than it saves.
Shaped to your gym
Only the parts you need, built around how you run. No bloat, nothing you are paying for and never using.
Your brand, your members
Your name on the app, your data and your members. Never shared on a marketplace with rival gyms.
Hours back each week
One joined-up system instead of five apps and a spreadsheet. Less admin, fewer mistakes.
How it works
A clear path, no surprises.
It starts with a paid audit of how you run, so we both know exactly what you need before anyone commits. You sign off each step.
1
Paid audit
We go through how you run today, where time and money leak and what it puts at risk. You walk away knowing exactly what you need, honest, even if it is not us.
Credited to your build
2
Your model
We shape that into a working model of your gym, so you see it before you commit a penny.
3
Build
We build the real thing around how you run, in small steps you approve as we go.
4
Ship
We publish your apps in your name, move your members and data across, and go live with you.
5
Support
We stay on to maintain it and add new parts whenever the business needs them.
Learn more →Step one. The rest only happens once you have seen the plan.
Why trust us
We build you a working model before you commit a penny.
You do not have to take our word for it or read a stranger's review. You see your gym's platform on screen first, then decide. Every client's build is private, so we show you yours, never theirs.
UK company, registered in England & Wales
UK data residency, ICO registered
Your branded app, your data, your members
Questions
The things owners ask us first.
What is mine, and what do you look after?
Your brand and your app are yours, published in your name on the App Store and Google Play, and your members and your data are yours and come with you. We build, host and look after the software itself, so you get a platform shaped entirely around your gym without ever having to maintain the tech.
What happens to my current members and data?
We move them across for you. Members, bookings, memberships and history come over from your current system as part of the build, and we go live with you so nothing drops in the handover.
I am not technical. Can I run it?
Yes. It is built to be simple to run day to day, and we show you exactly how each part works rather than handing you a black box. We stay on afterwards to support it, so you are never left on your own with it.
Why do you charge for the audit?
Because understanding your business properly is the most important part of the whole job, and it takes real work. We dig into how your gym actually runs, where you are losing time and money, and exactly what you need, then hand you a clear plan you can act on either way. Charging for it keeps it serious on both sides, and it comes straight off your build if you go ahead, so it is never wasted.
What does it cost?
Every gym needs something a little different, so there is no off-the-shelf price. After the audit, once we both know what you actually need, we give you one fixed quote with no surprises, and a clear idea of what it covers.
I already have a website or app. Does that matter?
No. We work with what you have and build only the parts you are missing. Start lean, then add more whenever the business asks for it. You are never paying for features you do not use.
Start here
Get in touch.
It starts with a paid audit. We charge for it because understanding your gym properly is the most important part of the whole job, and it takes real work. We go through how you run, where time and money are leaking, and exactly what you need, then hand you a clear plan you can act on either way. It comes straight off your build if you go ahead. Answer a few quick questions and we'll set yours up.
An honest read on your current setup, no hard sell
Where time and money are leaking, and what it costs you
A clear plan of exactly what you would need
A paid audit, credited straight off your build if you go ahead
Audit your current setup
A few quick questions about your gym, then we'll set up your paid audit.
Thanks, you're booked in.
Your details are in. Want to get the conversation started now? Pick whichever suits you best.
Prefer a call? Tell us when suits.We'll ring you in the window you pick.
Built around your gym. Not the other way round.
A bespoke member app, owner dashboard and staff system, in your brand and shaped around how you run. It all starts with a paid audit, credited to your build.
